In the digital era, almost all organisations are shifting towards paperless operations. Nowadays, whether you are applying for a job or writing your research paper, you are not likely to use papers. With everyone shifting to electronic documents, it is essential to know how to convert your hard-copy documents to digital ones. So, learning how to scan a document using a printer will help you convert your physical document to a digital format.
Using digital documents comes with numerous advantages, including environmental conservation and a reduction in the cost of purchasing papers. Therefore, learning how to scan a document using a printer is of great significance. Even though printers have been around for quite a long time, many do not understand how to operate them, especially when they want to scan a document.
Most printers are multi-functional, meaning they can perform other tasks besides printing. They can print, photocopy, and scan. Of these three functions, scanning is the only one that converts a physical document into a digital document. Here's how to use a scanner on a printer to scan and save documents on a computer.
Before you start scanning, confirm whether your device has scanning capabilities. It should be indicated on the printer; if not, check the printer’s manual. If you are using a Windows desktop or laptop, here is a step-by-step guide on how to scan a document to a computer from a printer.
Scanning a document from a printer to a Mac is as easy as scanning from a printer to a Windows computer. The key differences lie in the operating system and the settings. Here is a straightforward guide on how to scan paper on a printer from a Mac.
Pressing the scan button on a printer initiates the scanning process. The printer scans the document or picture and saves it as a digital file. You can save it on a computer or send it to another device or application.
If you want your document to be scanned in PDF format, ensure you select PDF from the Document Format types on Scan Settings.
Before clicking Scan, ensure your scan settings align with your needs. If you want to scan the document in colour, choose Colour from the settings, not greyscale. If the document is coloured and you choose greyscale, the scanned document will be poor quality.
Document scanning is an important task because most documents nowadays are required as digital files. How to scan a document using a printer and save it on a computer varies depending on whether you are using a Mac or Windows computer. The steps are straightforward, and if you select the right settings, you will end up with a high-quality digital file you can save on your computer or send to another device.
DISCLAIMER: This article is not sponsored by any third party. It is intended for general informational purposes only and does not address individual circumstances. It is not a substitute for professional advice or help and should not be relied on to make decisions of any kind. Any action you take upon the information presented in this article is strictly at your own risk and responsibility!
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How to print a document using a printer
How to scan from a printer to a Windows computer
How to scan from a printer to a Mac